Schoolo User Manual

1. 1
   Open your school's portal at yourschool.schoolo.in in any browser.
2. 2
   Enter your email address and password provided by your administrator.
3. 3
   Click Log In. You will be taken directly to your role-specific dashboard.
4. 4
   Use the left sidebar (or hamburger menu on mobile) to navigate between modules.
5. 5
   To change your password, click your name in the top-right corner → Change Password.
6. 6
   Always Log Out from the top menu when using a shared computer.

1. 1
   Go to Students in the sidebar. The list shows all enrolled students with class, section, and roll number.
2. 2
   Click Add Student to create a new record. Fill in name, date of birth, class, section, parent details, and contact info.
3. 3
   Upload a student photo for ID cards and face attendance.
4. 4
   Click any student's name to view their full profile — attendance history, fee records, homework, and results.
5. 5
   Use Promote Students at year-end to move all students to the next class in bulk.
6. 6
   Use the Export button to download student data as Excel/CSV.

1. 1
   Share the public admission URL yourschool.schoolo.in/admissions/apply with prospective parents.
2. 2
   Parents fill the online form with student details and upload required documents.
3. 3
   In Admin → Admissions, review submitted applications in the Pending tab.
4. 4
   Click Approve to convert the application to a full student record, or Reject with a reason.
5. 5
   After approval, assign the student to a class and section from the Pending Sections view.
6. 6
   A sibling check is available — search by admission number to link siblings and auto-fill parent details.

1. 1
   Go to Classes. Click Add Class and enter the class name (e.g., "Class 1", "Grade 10").
2. 2
   Inside each class, add Sections (e.g., A, B, C) and assign a class teacher.
3. 3
   Set capacity (maximum students per section) to prevent over-enrollment.
4. 4
   Use Manage Class to bulk-assign students between sections within a class.

1. 1
   Go to Subjects and click Add Subject. Enter the subject name and code.
2. 2
   Assign the subject to one or more classes and optionally to a specific teacher.
3. 3
   Subjects assigned to a class appear in the Timetable, Exams, and Homework modules automatically.

1. 1
   Go to Timetable. Select a class and click Create Timetable.
2. 2
   Assign subjects and teachers to each period slot for each day of the week (Monday–Saturday supported).
3. 3
   Set School Timings (from the School Settings) to define period start/end times and break slots.
4. 4
   Use Import Timetable to bulk-upload via the provided Excel template — download the sample first.
5. 5
   Teachers can see their personal timetable in their portal. Students see their class timetable.
6. 6
   The Bell Player automatically plays a bell sound at period change times based on your timings.

1. 1
   Go to Teachers and click Add Teacher. Enter name, email, phone, and qualification.
2. 2
   A login account is automatically created for the teacher with the provided email. Share the portal URL and their email with them — they set their password on first login.
3. 3
   Assign teachers to classes and subjects from the Subjects module.
4. 4
   View each teacher's attendance record and assigned timetable from their profile.
5. 5
   Print a teacher's QR code for biometric-free attendance scanning.

1. 1
   Go to Staff and click Add Staff. Enter name, email, phone, and select their role (Accountant, HR, Receptionist, IT, Security, Transport, Librarian, Peon).
2. 2
   The role determines which modules they can access. A Librarian only sees library; Security only sees gate and visitor logs.
3. 3
   Staff attendance can be recorded daily from Staff Attendance in the admin menu.
4. 4
   Create Admin Users (full access) separately from Admin → Admin Users.

Schoolo supports three attendance methods — use any or all together.

1. 1
   For manual attendance: Teachers go to Attendance, select their class, and mark each student.
2. 2
   For QR attendance: Print student QR codes from their profiles. Set up an admin QR scanner at the gate via Admin → Attendance → QR Scanner.
3. 3
   For face recognition: Install the Schoolo Face Attendance app on a tablet at the entry gate. Students are auto-marked as present when their face is detected.
4. 4
   View attendance reports per class/student from Attendance Report. Filter by date range and export as PDF.
5. 5
   Staff attendance is tracked separately under Staff Attendance. View the full staff attendance report by date.

1. 1
   Staff/teachers apply for leave from their portal: My Leaves → Apply Leave. Enter dates, leave type, and reason.
2. 2
   Admin sees all pending leave applications under Admin → Leave Management.
3. 3
   Click Approve or Reject. The staff member is notified of the decision.
4. 4
   Approved leaves automatically reflect in staff attendance records for those dates.

1. 1
   Go to Fees → Fee Structures and click Create Fee. Enter fee name (e.g., "Tuition Fee"), amount, and assign it to a class or all classes.
2. 2
   Set the due date and optionally a late fine per day.
3. 3
   To collect payment: go to Fees → Collect Fee, search for a student by name or admission number, and record the payment.
4. 4
   A payment receipt is automatically generated and can be printed or shared with parents.
5. 5
   View Fee Records for a student to see their full payment history and outstanding balance.
6. 6
   The Defaulters report shows all students with pending fees. Send reminders directly from this screen.
7. 7
   Use Fee Report for a class/date-wise collection summary — useful for daily cash reconciliation.

1. 1
   Go to Payroll → Setup Staff for each staff member. Enter their basic salary, allowances (HRA, conveyance, medical), and deductions (PF, tax).
2. 2
   Each month, go to Staff Payroll, select the month, and click Generate Payroll.
3. 3
   Attendance-based deductions are applied automatically for days absent (if configured).
4. 4
   Review and approve payslips. Staff can view their own payslip in their portal.
5. 5
   Export payroll as Excel for bank transfer processing.

1. 1
   Go to Expenses → Categories and create categories (e.g., "Utilities", "Stationery", "Maintenance").
2. 2
   Click Add Expense. Enter the amount, category, date, and description. Optionally attach a receipt image.
3. 3
   View the Expense Report filtered by category or date range to analyse spending.

1. 1
   Use Income → Categories to define income types (e.g., "Donations", "Canteen", "Events").
2. 2
   Add income entries with amount, source, date, and notes.
3. 3
   The Income Report gives a consolidated view of all non-fee earnings for any period.

1. 1
   Go to Exams and click Create Exam. Enter the exam name (e.g., "Mid-Term 2025"), select classes, subjects, dates, and maximum marks.
2. 2
   After the exam, teachers enter marks per student per subject from their portal (Exams → Enter Marks).
3. 3
   Admin reviews entered marks and clicks Publish Results to make them visible to students and parents.
4. 4
   Students can view their results and print report cards from the student portal.
5. 5
   Set up Terms (e.g., "Term 1", "Term 2") to group exams by academic period.

1. 1
   Teachers go to Homework → Assign. Select class, section, subject, and submission date. Write instructions and optionally attach a file.
2. 2
   Students see the homework in their portal under Homework, with the due date clearly shown.
3. 3
   Students can submit homework online (file upload). Teachers review submissions from the homework list.
4. 4
   Parents see homework assigned to their child from the parent portal.

1. 1
   Go to Reports and click Create Report. Choose the data source (Students, Attendance, Fees, etc.).
2. 2
   Select columns to include, apply filters (date range, class, section), and choose a sort order.
3. 3
   Save the report with a name to reuse it later. Reports are listed on the Reports index page.
4. 4
   Export any report as Excel or PDF for sharing or record-keeping.

1. 1
   Go to Certificates and click Create Certificate. Select the student and certificate type (Transfer / Bonafide / Custom).
2. 2
   The system auto-fills student details. Edit any field as needed.
3. 3
   Click Print to generate a print-ready PDF with your school's letterhead.
4. 4
   All issued certificates are saved and can be re-printed at any time.

1. 1
   Go to Library and click Add Book. Enter title, author, ISBN, category, and quantity.
2. 2
   Use Import Books to bulk-add from the Excel template — download the sample file first.
3. 3
   To issue a book: click Issue Book, search for the student, select the book, and set the return due date.
4. 4
   When returned, click Return on the issued record. Overdue books are highlighted automatically.
5. 5
   The Available Books view shows current stock count for each title.

1. 1
   Go to Transport and click Add Route. Enter route name, vehicle number, driver name, and stops.
2. 2
   Set a monthly fee for each route/stop (different stops can have different fees).
3. 3
   Assign students to routes from their individual student profile (Student → Transport tab).
4. 4
   Transport fees are billed automatically and appear in the student's fee record.
5. 5
   The Transport Staff role can view their assigned route and student list in their portal.

1. 1
   Go to Announcements and click New Announcement. Write your message and select the audience (All, Students, Teachers, Parents, or a specific class).
2. 2
   Set a priority (Normal, Important, Urgent) — urgent announcements appear at the top with a red badge.
3. 3
   Announcements appear immediately in the recipient's dashboard and notification feed.
4. 4
   Edit or delete announcements at any time. Deleted announcements no longer appear for anyone.

1. 1
   Go to PTM → Manage and click Create Session. Set the date, time, and applicable classes.
2. 2
   On the day of PTM, use PTM → Attendance to mark which parents attended for each student.
3. 3
   Use the Live Monitor screen (full-screen display at the reception) to show real-time PTM attendance to arriving parents.
4. 4
   After the session, view the PTM Report showing attendance percentage per class.
5. 5
   All Classes view shows PTM status across every class and section for a given session.

1. 1
   Security staff log in and go to Gate. For each visitor arriving, click New Visitor.
2. 2
   Enter visitor's name, phone, purpose of visit, whom they're meeting, and capture their photo (optional).
3. 3
   A Gate Pass is generated automatically — print it or show on screen for the visitor.
4. 4
   Mark the visitor as Checked Out when they leave. Total visit duration is recorded.
5. 5
   Admins can view the full Visitor Report with filters by date, purpose, or host staff member.

1. 1
   Go to Behavior Hub. Click Log Incident to record a disciplinary issue or commendation for a student.
2. 2
   Select type (Positive / Negative), student, class, description, and severity.
3. 3
   Incidents appear in the student's profile for reference during parent meetings or counselling.
4. 4
   Mark incidents as Resolved once addressed. Unresolved incidents are highlighted on the hub.

1. 1
   Go to ID Cards. Select a class/section or leave blank to include all students.
2. 2
   Click Print ID Cards to open the print-ready layout with student photo, name, class, admission number, and QR code.
3. 3
   Use Download All to export all ID cards as a PDF for bulk printing.
4. 4
   Individual ID cards can also be downloaded from each student's profile page.

1. 1
   Go to Calendar. The calendar shows all upcoming events, exams, PTM sessions, and holidays.
2. 2
   Click any date to Add Event. Enter event name, type (Holiday, Exam, PTM, Event), and description.
3. 3
   Events are visible to all users (students, teachers, parents) in their respective portals.
4. 4
   Click any existing event to edit or delete it.

1. 1
   Go to Admin → Subscription to see your current plan, expiry date, and available upgrades.
2. 2
   Click Upgrade / Renew on any plan card. Select a billing cycle (1 month, 12 months, or 24 months — 10% off).
3. 3
   Complete payment securely via Razorpay (UPI, Cards, Net Banking accepted). An invoice is generated automatically.
4. 4
   A one-time Setup Charge covers school structure setup, data import, and admin/staff training — paid once at onboarding.
5. 5
   Refer another school using your Referral Code — the referred school gets free setup, and you earn ₹7,999 once they subscribe.